If it’s personal information about customers and staff or secret documents regarding deals or accounts, businesses need to block access to their electronic documents from scrutiny. Even the employees of your company are trustworthy and well-trained mistake could result in an information breach that could damage a image of a company. There are four strategies to restrict use of electronic files and avoid any data breaches:

The Administrative Office of the Courts has sought comments on four options to address security and privacy concerns when providing remote electronic public access to records of the case. The first option preserves the presumption that all filed court records are accessible in the courthouse and electronically, but it will restrict remote access to people who have paperless Board Meeting a legitimate need for information, including counsel, parties, court employees and judges.

The second option allows individuals to look over and download the entire record in the event of a legitimate need. This includes those convicted of a crime and a judge has to approve the request to release information.

The third option allows the general public restricted access to certain documents that are usually found in criminal case files, including plea agreements, warrants for execution and other documents. It also restricts public access to certain information, such as Social Security Numbers and financial information. It is based on the power of prosecutors and their counsel to safeguard their rights in specific cases by requesting to seal or block certain information from electronic access.