Document sharing is a crucial element of collaborative business processes. However, if it’s not done correctly it can leave the open for hackers to hijack sensitive data.

Secure Document Sharing is the distribution of data that is considered private or confidential, such as personally identifiable information (PII) or protected health information (PHI). This includes documents that remain in process and are distributed to colleagues in a collaboration or review process. It is employed in M&A activities and requires a solution that allows large documents to be exchanged within an extremely secure online environment.

The most commonly used method is through cloud-based secure file sharing solutions that allow users to access files online in a controlled way (e.g. printing, copying, and screening prevention are all standard ways to do this. It also gives an extensive access control system for shared folders and files and can enable sophisticated security options, such as audit trails and encryption.

Another alternative is peer-to-peer (P2P) document sharing, which allows computers to connect to each and transfer files directly without hosting them on an centralized server. It comes with some advantages, such as reduced storage requirements, faster transfer speeds and a more flexible experience. It also carries serious risks which include the accidental publication of private information and malware, viruses, and worms. It is not recommended to be used in environments that are strict with compliance regulations. Mimecast’s Secure Document Sharing solution provides an extremely secure method for teams to share documents with outside parties, as well as internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of access and collaboration to conform https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ to organizational governance and best practices for secure sharing of documents.