The way your board conducts its meetings is a key aspect in the efficiency and effectiveness of your board. To maximize the impact of every meeting, ensure that all board members are aware of the expectations. This includes establishing and sustaining clear rules for making decisions, adhering to voting guidelines and accurately recording decisions using accurate minutes.

A productive board meeting starts with a well-crafted agenda. You might consider using visual tools such as countdown timers or assigning time limits to each agenda item in order to help everyone manage time effectively. Don’t bore your board members with lengthy reports and updates. Instead, you should place the most important topics at the top of the agenda.

Inform your board members of the manner in which it decides. Consensus-based discussions are the browse around this website best however formal voting is also acceptable when it is necessary. Make sure everyone is aware of the procedure for making decisions prior to every meeting.

The precise minutes are an essential aspect of the success of any board meeting and a competent board secretary is vital. Ensure that the individual responsible for taking minutes has adequate training and is a dedicated member of your board of directors. Make sure that the secretary of the board takes notes on all pertinent topics and also notes important information from committee and officer reports. Then, you must accurately and promptly summarize all decisions made at the meeting and assign responsibilities to follow-up and action items.